Backlog and sprints

Nota

The Backlogs module is getting a reset with OpenProject 17.3 release and will undergo further changes in the upcoming versions. We will keep updating the documentation over time to reflect these changes.

Working in agile project teams is becoming increasingly important, and with OpenProject, it is easier than ever.

OpenProject supports your work with the Agile and Scrum methodology by providing a variety of improved functionalities. Agora pode criar e gerir sprints, registar e dar prioridade a pacotes de trabalho em sprints e no backlog, utilizar quadros de sprint ou gráficos burndown automatizados, e muito mais. Para mais informações, consulte a página funcionalidades Agile e Scrum do OpenProject.

Please note that this user guide does not represent an introduction to Scrum methodology, but merely explains the Scrum-related functionalities and user instructions in OpenProject.

Manage the backlog

The Backlog is automatically populated based on the work packages in a project that are not yet in sprints. When you add a work package to a sprint, or close it, the work package will no longer be visible in the backlog.

When there are too many items in the Backlog, a Show more items link appears in the middle. This compacts the middle section so that you always see the top and the bottom of the backlog.

Next to every work package listed in the backlog or sprint, you can access the More (three dots) menu, including the following options:

• Open details view or fullscreen view of a work package. These options allow you to choose how much information (about the backlog item) you’d like to be displayed.
• Copy the work package URL or ID to the clipboard.
• Move a work package.

Details view opens the work package information on the right side, the same way as in the notifications center.

Opening the fullscreen view opens the work package in fullscreen.

With the Move option, you can order items according to your preference within the backlog or move them to a sprint. You can also drag and drop the work packages.

Create and manage sprints

Importante

Starting with the OpenProject 17.3 release, Sprints are new objects no longer linked to versions (as was the case with previous OpenProject versions).

A Sprint is a planned and time-boxed period in which a Scrum team completes a defined set of tasks. They are containers or buckets where work packages can be manually added or removed from the Backlog via a drag-and-drop icon.

Create a sprint

To create a sprint, click the + Sprint button in the top right corner of the Backlogs module. This opens up a form for you to fill in details about the sprint name, start date, and completion date. The duration is automatically calculated. Click the Create button to proceed.

The naming of sprints is number-based by default (e.g. Sprint 1, Sprint 2). These names can be edited according to your team’s work rhythm.

Start or complete a sprint

Your sprint is set in motion by clicking the Start sprint button. Clicking it will open the sprint board.

Nota

A sprint cannot be started if another sprint is already in progress. In this case the button will be disabled.

Once a sprint has started, it is considered active and can be managed through the Sprint menu options, which include:

• Complete sprint
• Edit sprint
• Add work package
• Open a Sprint board
• Gráfico de burndown

Add a work package

In order to create a new work package in the Backlogs module, click on the More (three dots) icon in the top right corner of a Sprint and choose + Add work package from the drop-down menu.

Aparecerá uma caixa de diálogo para criar um novo pacote de trabalho. Here, you directly specify the work package type, subject, and description. Clique em Criar para prosseguir.

Um novo elemento será adicionado ao backlog para apresentar a história recém-criada.

Prioritize stories

You can prioritize different work packages within a backlog or sprint by either using the Move option or by dragging & dropping them. This allows you to assign work packages to a specific sprint, return to a backlog or re-order them within a sprint.

Pontos de história

Num sprint, pode documentar diretamente o esforço necessário como pontos de história. The overall effort for a sprint is automatically calculated, and the sum of story points is displayed in the top row.

You can edit story points directly from the backlogs view. In order to do so, simply click the work package you want to edit and make the desired changes in the detailed view of the work package that will open on the right.

Sprint boards

Sprint boards are especially helpful for teams to track and visualize progress from the start. When you click the Start sprint within the Backlog, a dedicated sprint board is automatically created and you are forwarded to the active sprint board.

Boards are named using this pattern: [Project name: Sprint name]. As an example: Scrum project: Sprint 1.

The sprint board inherits project permissions automatically, which means it is accessible to all project members by default.

Nota

The sprint board and burndown chart are only visible on the menu when a sprint is active.

Burndown charts

Os gráficos Burndown são uma ferramenta útil para ver o progresso de um sprint. Com o OpenProject, pode gerar automaticamente gráficos de sprint e de burndown de tarefas.

Dica

As a precondition, the sprint’s start and end date must be defined and the information on story points should be well maintained.

O burndown do sprint é calculado a partir da soma dos pontos de história estimados. Se uma história de utilizador for definida como “fechada” (ou outro estado definido como fechado (ver definições administrativas)), conta para o burndown.

O burndown da tarefa é calculado a partir do número estimado de horas necessárias para concluir uma tarefa. Se uma tarefa for definida como “fechada”, o burndown é ajustado.

Os restantes pontos de história por sprint são apresentados no gráfico. Opcionalmente, pode visualizar o burndown ideal para referência. O burndown ideal pressupõe uma conclusão linear dos pontos da história, do início ao fim de um sprint.