Schedule and availability

The Schedule and availability page allows you to define your working schedule, plan future schedule changes, and manage your time off.

To access your schedule settings, navigate to Account settings → Schedule and availability.

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Depending on your organization’s configuration and your permissions, you may only be able to view your schedule and availability. If your working schedule is managed externally or you do not have permission to edit it, the editing options described on this page are not available. The page consists of two tabs:

  • Work schedule
  • Availability calendar

Work schedule

On the Work schedule tab, you can manage your current working schedule, plan future schedule changes, and review your schedule history.

This page is divided into three sections:

  • Current schedule
  • Future schedules
  • Schedule history

Current schedule

The Current schedule section summarizes your active working schedule in four cards:

  • Work days – Your configured working days.
  • Work hours – The number of hours you work per day.
  • Availability factor – The percentage of your working time dedicated to project work.
  • Effective work hours – Your available project hours after applying the availability factor.

To edit your current schedule, click the Edit icon.

Edit icon for the current work schedule

The Edit current work schedule dialog opens.

Configure the following settings:

  • Days and hours – Select the days of the week that are considered working days.
  • Hours mode – Choose how your working hours are defined:
    • Same hours per day – Apply the same number of working hours to every working day.
    • Individual hours per day – Define different working hours for each working day.
  • Availability factor – Represents the percentage of your working time that is available for project work. This accounts for meetings, emails, administrative tasks, and other non-project activities.

The total weekly working hours are calculated automatically.

Enter the desired percentage in the Availability factor field.

The Total available work hours value is updated automatically based on your working hours and availability factor.

Edit current work schedule dialog

Click Save to apply your changes or Cancel to discard them.

Future schedules

The Future schedules section allows you to plan changes to your working schedule in advance.

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Plan your working schedule changes ahead of time. Once the date arrives, your working schedule will be updated automatically.

The table displays the following information:

  • Start date
  • Work days
  • Work hours
  • Availability factor
  • Effective work hours

To create a future schedule:

  • Click + Add future schedule when no future schedules have been created yet.
  • Once at least one future schedule exists, click the + icon in the table header.

Empty Future schedules table with the Add future schedule button and Add icon highlighted

The Plan a future work schedule dialog opens.

Select a Start date from which the new work schedule should take effect.

Then configure your working days, working hours, and availability factor in the same way as for your current schedule.

Plan a future work schedule dialog

Click Create to schedule the change or Cancel to close the dialog without saving.

Once saved, the future schedule appears in the table.

Future schedules table with a planned schedule

Click the More (⋯) menu at the end of a row and select Edit or Delete to modify or remove a planned schedule.

More menu showing the Edit and Delete options for a future schedule

Schedule history

The Schedule history section provides a record of all previous working schedules.

The table includes:

  • Start date
  • Work days
  • Work hours
  • Availability factor
  • Effective work hours

Each entry represents a previous schedule that was active.

Schedule history table showing previous work schedules

Click the More (⋯) menu at the end of a row and select Edit or Delete.

Availability calendar

The Availability calendar provides a yearly overview of your non-working days, including your personal time off and company-wide non-working days, such as public holidays.

Above the calendar, you can:

  • View the selected year.
  • Navigate to the previous or next year using the arrow buttons.
  • Click Today to return to the current year.
  • Click + Time off to add personal time off.

On the right side of the calendar, two summary panels display your yearly totals:

  • Time off – The total number of personal time off days for the selected year.
  • Summary – An overview of:
    • Personal non-working days
    • Global non-working days
    • Total days off

Availability calendar showing yearly time off and summary panels

Add time off

To add personal time off, click + Time off. You can also click on any day in the calendar to create a new entry.

In the form that opens, specify the following information:

  • Start date
  • Finish date

The number of affected working days is calculated automatically.

Click Confirm to add the time off or Cancel to close the dialog without saving.

Time off dialog for adding personal time off

After saving, the time off entry appears in the calendar and the summary panels are updated automatically.

To modify or remove an existing time off entry, click it in the calendar and edit or delete it as needed.